In the beginning of each school year, we determine the budget items for the budget and the amounts that will be allocated to each item.
With the approval of the authorized signatories of the purchase orders, the armor section has been updated. The budget item code is defined in each purchase order, including a check that deviates from the budget.
An order must be confirmed by hierarchy and positions listed as authorized signatories on each purchase order.
The authorized signatories receive the backlog of purchase orders which require approval, and once the budget items are approved, they are automatically updated in the Armor section.
After an order is confirmed, the purchase order is sent to the supplier, and upon receipt of the goods, an absorption certificate is sent to the system to update the inventory.
Execution clauses are updated upon payment to the supplier following receipt of the invoice and transfer to the debit at the bank