Management of procurement requirements, obtaining quotes from suppliers, writing a purchase order, and tracking delivery until the goods are received in the warehouse.
The procurement requirements come from different departments in the organization:
In order to prevent shortages in stock which will delay production, the production manager sends an internal order to the purchasing department at his discretion.
A requirement that comes from the production line – with the printing of the routing cards, which also contain a list of the necessary purchase items. He checks the inventory levels, if the inventory levels are normal – an issuance operation, if a sender's purchase requisitions are missing.
After receiving a notification of deficiencies from the inventory management system, a requirement arises.
The delivery control process consists of producing follow-up reports to ensure that the products are delivered as promised by the supplier. In cases of deviations from the delivery date, the reports are automatically sent by email to key people within the organization. The goods are absorbed through the production of a receipt that updates the status of the products and the quantity received. After receiving the delivery note from the supplier, and upon receiving the tax invoice, the system can also compare the amounts to the amounts in the order and approve the tax invoice for payment in a quick and simple way if all the data already exists in the system.